Job Description

The Administrative Assistant supports the daily operations of the Executive Office by providing administrative and logistical assistance to the Executive Assistant to the CEO. This role helps ensure seamless scheduling, communication, documentation, and project coordination to keep the executive office running smoothly. With a focus on detail, discretion, and service, this position strengthens CHM’s executive support infrastructure and enhances overall efficiency through behind-the-scenes excellence.

PRIMARY RESPONSIBILITIES

• Assist with calendar updates, meeting confirmations, and logistics preparation for CEO engagements
• Support executive communication efforts by drafting, formatting, proofreading, and distributing internal correspondence
• Help coordinate travel details, accommodations, and itineraries for VIP guests, board members, and speakers
• Organize and maintain files, digital records, and executive documents for easy access and accuracy
• Track and compile receipts for expense reporting; assist with budget-related data entry and reconciliation
• Attend select meetings to assist with notetaking and preparation of follow-up materials
• Help organize gifts, cards, and communications for employee life events and internal recognition
• Provide administrative support for internal events, special projects, and chapel coordination tasks
• Serve as a backup to the Executive Assistant as needed to maintain workflow continuity
• Maintain confidentiality in all executive office matters and handle information with professionalism and tact

CORE COMPENTENCIES & SKILLS

• Administrative Accuracy – Able to manage details with high precision
• Task Ownership – Takes initiative and follows through on responsibilities
• Written Communication – Clear, professional, and error-free writing
• Organization & Prioritization – Manages multiple tasks and deadlines effectively
• Service Mindset – Shows humility, flexibility, and a team-first approach
• Discretion – Maintains confidentiality and handles sensitive information appropriately
• Technology Proficiency – Skilled in Microsoft Office (Outlook, Word, Excel, Teams) and file organization systems

REQUIRED QUALIFICATIONS

Education:

• High school diploma required
• Associate’s or Bachelor’s degree is a plus but not necessary

Experience:

• 3+ years of administrative support or office coordination experience
• Experience supporting executives or working in a fast-paced, detail-driven environment preferred

Certifications:

• None required

About Christian Healthcare Ministries

Founded in 1981, Christian Healthcare Ministries (CHM) is a health care sharing ministry for Christians. CHM is a nonprofit, voluntary cost-sharing ministry through which participating Christians meet each other’s medical bills. The mission of CHM is to glorify God, show Christian love, and experience God’s presence as Christians share each other’s medical bills.

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