Job Description

Job Title: Office Assistant

Brea, CA

12-Month Contract (Potential for Extension or Conversion)

About the Role

We are seeking a highly organized and detail-oriented Field Office Assistant to support daily office operations and provide administrative support to leadership and project teams. This role is critical to ensuring smooth office functionality, supporting business objectives, and maintaining a professional and efficient workplace environment.

Key Responsibilities

• Provide administrative support to ensure seamless day-to-day office operations
• Coordinate with leadership to deliver administrative services aligned with business goals
• Manage schedules, appointments, meetings, and events for office leadership
• Support Project Managers with proposals, purchase orders, scheduling, and budget tracking
• Maintain office reception area; greet visitors and manage incoming communications
• Plan and coordinate on-site and off-site meetings, trainings, and events
• Oversee catering, conference room scheduling, and event setup/teardown
• Assist with calendar management, expense reports, and meeting coordination
• Coordinate travel arrangements and prepare itineraries
• Draft and prepare correspondence, reports, presentations, and meeting materials
• Compile, verify, and analyze data using Excel and PowerBI
• Maintain organizational charts using Visio
• Monitor and approve office expenditures within budget guidelines
• Process accounts payable invoices
• Manage office supplies, inventory, and overall office appearance
• Administer office security (badges, keys, access)
• Support onboarding and offboarding processes in coordination with HR
• Handle office correspondence, packages, and vendor coordination
• Liaise with building management for maintenance and facilities needs
• Perform additional duties as assigned

Qualifications

• High School Diploma or GED required
• Minimum 4 years of relevant office/clerical experience
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication skills
• Ability to work independently with accuracy and reliability
• Strong problem-solving skills and attention to detail
• Professional communication skills across all levels of an organization
• Ability to maintain confidentiality and exercise discretion

Why Join Us?

• Opportunity to work in a dynamic and collaborative environment
• Exposure to leadership and cross-functional teams
• Potential for long-term growth and full-time conversion

Interested?

Apply now or reach out directly to learn more about this opportunity!

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