Job Description

Overview:

Seneca Square, a DePaul Community Residence-Single Room Occupancy (CR-SRO) Program, is now hiring an Administrative Assistant! The SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc.

Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits and competitive wages   from $21-$21.30/hour  

Responsibilities:

1. Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
2. Receives all incoming calls and forwards them to the appropriate individual.
3. Performs general clerical duties such as typing of letters, filing, updating of logs, listings, staff rosters, etc.
4. Responsible for updating records of staff trainings and requirements as needed (i.e., PPD, First Aid, Universal Precautions, Exposure Control, etc.).
5. Maintains all personnel files, assuring they are complete, organized, accurate and in compliance with Office of Mental Health and DePaul standards.
6. Assists supervisor with the general onsite training as applicable.
7. Accepts resident rental payments and provides receipts.
8. Maintains a neat and welcoming environment within the reception area.
9. Respects and maintains resident confidentiality and demonstrates a caring, positive attitude toward all residents (as per respect policy), staff and guests.
10. Participates in staff meetings and in-services.
11. Follows all safety rules and regulations for self, residents and staff.
12. Performs any other duties necessary for the effective operation of the programs.

Qualifications:

Education / Experience : 

Minimum of High School diploma or GED with at least one-year secretarial experience in business or a related field. Basic knowledge of computer programs and general basic bookkeeping skills are required.

*In addition to the above criteria, this position also requires a clean NYS driving record as outlined in DePaul’s personnel policy. Must be at least Eighteen (18) years of age.

Work Environment:

The schedule for this position is: Monday-Friday, 7:30am-4pm.

Benefits:

This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B with Employer Match, robust Employee Assistant Program, Staff Recognition Program and Employee Discount Program.

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit, and program need.

Job Tags

Full time, Work at office, Immediate start, Monday to Friday

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