Job Description

Our client is seeking an Office Administrator & Shared Assistant to support the US president and wider U.S. team in maintaining a professional, efficient, and well-organized office environment.

This position will play a key role in ensuring smooth day-to-day operations across the office while providing high-level administrative, coordination, and employee support.

Key responsibilities include:

• Managing daily office operations, meeting rooms, supplies, facilities, and workplace logistics

• Supporting calendar management, travel coordination, expenses, presentations, and meeting preparation for senior leadership

• Coordinating onboarding logistics, office events, team activities, and employee requests

• Supporting recruitment coordination, interview scheduling, talent acquisition administration, and candidate logistics when needed

• Managing office purchasing, vendor relationships, invoices, and contract renewals

• Maintaining filing systems, documentation standards, administrative workflows, and compliance processes

We are looking for candidates with:

• 2+ years of experience in office administration, executive support, administrative assistant, recruitment coordination, or talent acquisition support roles

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Experience working in a fast-paced, international, or growth-oriented environment is preferred

• Proficiency with Microsoft Office and/or Google Workspace

• A proactive, professional, and detail-oriented approach

• Ability to manage confidential information and support multiple stakeholders simultaneously

This is an excellent opportunity to join a growing organization and play an important role in supporting both leadership and the wider team.

If you would like to discuss the opportunity further, please reach out directly.

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